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Information for speakers

All speakers are required to register for the congress and pay the respective fee.

Oral communications in thematic panels should not exceed 20 minutes in order to stay on schedule and facilitate the switching of rooms for participants. All papers will be followed by 10 minutes of discussion (there will be no discussion time for speakers of the database panel for which discussion is postponed to the database forum).

The plenary speeches on Tuesday and Thursday should last no more than 30 minutes. They will be followed by 15 minutes of discussion.

Please note that the organisers and chairs will be very strict with timings, considering the busy programme of the conference.

Accepted languages are English, French, German, Italian and Spanish. Please bear in mind that the audience will have problems following you, when you are speaking too fast and do not pay attention to pronunciation. It is therefore essential that you speak as clearly as possible at a moderate speed.

If you have fact sheets, please arrange the copies yourselves and hand them to our staff before the beginning of your panel. There will be copying facilities near the venue.

All lecture rooms are equipped with a laptop (Windows PC) and a projector, which means it will be enough to have your PowerPoint presentation (Keynote is not supported) on a USB memory device. Please turn to our staff at least 10 minutes before the start of your panel to transfer the file to the laptop. To avoid losing time with problems of document format incompatibilities, please make sure that you have saved your presentation also as PDF.
For any eventuality, uploading your presentation to an online storage platform such as OneDrive, Google, Dropbox, iCloud etc. is recommended.

Substantial contributions to the Congress will be published in the proceedings after a peer review process. More information will follow at a later date.



Information for poster presenters

The posters are on display throughout the duration of the congress and can be taken home by the presenters at the end of the congress.

You may download the powerpoint template for designing you poster here.

[Download template] (ca. 5MB)

Please follow the instructions on the design and its technical implementation.

All templates created in the powerpoint-file are already uniformly aligned and formatted. If formatting problems occur, please keep to the defined typographic units for the posters and apply them accordingly.

Format and grid, colour schemes and font as well as font sizes are obligatory and may not be changed!


The font used is IFAO-Grec Unicode. You can download the font here:

[Download font]

The following font sizes and line spacings are defined:

• (1) Title: IFAO-Grec 80pt, bold, line spacing 102pt

• (2) Author(s) (Name, Surname): IFAO-Grec 50pt, bold & italic, line spacing 68pt

• (3) Subheadings: IFAO-Grec 30pt, bold, line spacing 34pt

• (4) Running text: IFAO-Grec 24pt, line spacing 34pt

• (5) Caption text: IFAO-Grec 20pt bold (Title/Main description of image). Credit in the following line: IFAO-Grec 20pt, line spacing 34pt

• (6) Contact details: IFAO-Grec 30pt, line spacing 34pt

-       Alignment of texts: left aligned

-       Running texts: flush, not justified

-       Font colour: black

-       Font sizes of each content unit: see above

-       Photos/images: Upload into the respective designated fields. Enlargement/reducing/narrowing/broadening of images is possible.

A maximum word count to give you a hint on the dimensions of the content can be found in the powerpoint template.    

Technical details

The posters are produced in a four-colour digital deskjet process. Therefore, please submit a printable PDF of your poster and observe the following rules:

• The paper format of the PDF is DIN A0 without bleed (841 x 1189 mm).

• All images/graphics used in the poster must have a resolution of 300 dpi (in the case of larger images), but at least 150 dpi (sufficient for smaller images).

Freeware for image processing is available on the Internet: Gimp (http://www.gimp.org/) or IrfanView (http://www.irfanview.net/).

• Graphics/diagrams should be integrated as vector graphics (file formats: EPS, PDF, PNG).

• Colour images, colour texts and graphics must be in four-colour CMYK mode.



You are responsible for the content of your poster. If you are not writing the text in your mother tongue, we strongly recommend you have the text corrected by a native speaker.

Please make sure that you have the right to use the image material you are using and list the respective photo credits in the row provided after the picture title/picture description (5).

Important dates

All poster presenters are required to register for the congress paying the congress fee and the additional poster fee of 30€. Please pay the poster fee until 15 June 2017 through the registration site. If you are not able to attend the congress but still want to have your poster presented, please contact Theresia Pantzer (theresia.pantzer@univie.ac.at).

Please take note that your poster will only be printed and displayed after you have paid the poster fee.    

Please send your poster as PDF-file until 30 June 2017 to Theresia Pantzer (theresia.pantzer@univie.ac.at) naming your file like this: Surname_Title word_Date:YYMMDD.pdf




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University of Vienna | Universitätsring 1 | 1010 Vienna | T +43-1-4277-0